Highlighted Features:
- Maintains a list of students with personal data (address, phone etc.)
- Quickly and easily registers students for one class or several classes
- Accepts payment from student by check, cash or credit card
- Program accepts delayed or partial payments as applicable
- Tracks history of student's payment record (records payee information for refund purposes)
- Refunds from one class may be used for payment of another class
- Partial payment allocation
- Partial refund capability (allows you to easily charge cancellation fee)
- Easily cancels a single class at the student's request, or all the students in an entire class if needed
- Provides the ability to set up a waiting list, then transfer students from the list (based on registration date) to the class as space becomes available
- Maintains a list of classes to be held and displays revenue vs. expense comparison
- Student and instructor export (useful for mailings and marketing)
- May be linked with SiteTrak for single data entry of location, meeting dates and time of class schedule
- May be linked with SiteTrak for single data entry of location, meeting dates and time of class schedule
Class Management Reports
- Confirmation--Record of classes for which a student has enrolled, including the amount paid and amount still owed (if any)
- Class Enrollment--Roster of students enrolled in a selected class
- Daily Tally--List of the enrollment status (compared to the minimums and maximums established) and the financial status for each class
- Class Schedule--List of classes to be held during a selected period of time (ideal for the custodian's use)
- Receipt--Shows amount, date and type of payment for a student's registration
Financial & Statistical Reports
- Category Statistical Report--Tracks participant hours (state reporting)
- Account Allocation--List of revenue received for each budget code for a specified period of time
- Deposit--List of student deposits (showing receipt numbers) by cash, check or credit card
- Refund--List of refunds due as a result of student or class cancellation
- Amount Due--List of students who owe money (sorted by all students as well as students in a specific class)
- Program Summary--Summary analysis of enrollment and financial statistics
- Class Offerings--Analysis of enrollment, class and financial information for each class
- Category Summary Reports--Several reports listing participant activity by age and residence location summarized by class category
Labels
- Mailing Labels for special marketing to participants previously enrolled in class or group of classes
- Mailing Labels for instructors or students that belong to a special group (e.g. members)
- Mailing Labels for non-resident students to market your classes beyond normal boundaries
- Name Badges for participants and/or instructors in selected classes
- Tent Cards for participants in selected classes
Catalog Builder
- Develop class numbers, descriptions, schedule (including location, date and time) and instructors; then export it to your favorite publishing software to facilitate the production of your brochure of class offerings
- Export the class descriptions, schedule, etc. in HTML format to publish your class offerings on your web site
- Integrated Credit Card Processing (optional link)
- Automated bank credit card interface--enter credit card number only once for student (payments and credits handled automatically)
- Preferred group credit card rate
Download a free, fully functional demo of ClassTrak...click here to get started.
